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Executive Assistant

Location:Ottawa, Ontario, Canada
Job Type:Temporary
Posted:17th Aug 2010
Closing Date:14th Sep 2010
Posted By:Turtle Island Staffing
Details:
Executive Assistant

Turtle Island Staffing is currently recruiting temporary executive assistants for future employment with in the federal government

Requirements
• Bilingual
• Secret Security clearance
• Graduate from college or university with a background in finance or accounting.

Duties
• Managing senior-level official agenda – book appointments, make travel arrangements, schedule meetings etc.
• Receives and responds to queries (in-person, by telephone or electronically), determines the client’s information or service needs, provides the information and/or directs them accordingly.
• Reviews, screens and analyses all incoming documents addressed to the manager and staff; determines the subject matter, the course of action required.
• Schedules appointments on behalf of the manager
• Completes appropriate documents to request action on administrative issues in accordance with procedures and as specified by the manager.
• Inputs data into the department’s budget system to record commitments and expenditures – (Salary Forecast Tool (SFT) & Business Intelligence (BI)
• Processes invoices for necessary signature and payment
• Perform Salary Forecast - researches and provides budgetary information to the manager on historic and future trends
• Prepares monthly reports outlining the status of the budget;
• Maintains custody and protection of office goods and supplies. These can include cabinet and office keys, pay cheques, taxi chits.
• Arranges meetings on behalf of the manager. Activities include arranging for rooms, preparing contracts for services where required, and ensuring the necessary equipment and supplies are available.
• Reviews all correspondence (e.g. memoranda, letters, ATIP, Briefing Notes, Briefings Books, Ministerial Correspondence, etc.) submitted by staff for the manager's approval or signature.

While enthusiastic candidates are appreciated, only those meeting all of the requirements will be considered
 
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