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Executive Assistant - VP, Finance & Corporate Services
| Location: | Burnaby, Greater Vancouver, British Columbia, Canada |
|---|---|
| Job Type: | Permanent |
| Posted: | 3rd Jul 2008 |
| Closing Date: | 31st Jul 2008 |
| Posted By: | TransLink |
| Details: | |
| Executive Assistant - VP, Finance & Corporate Services The South Coast British Columbia Transportation Authority (TransLink) is one of Canada’s most innovative transportation authorities and our responsibilities continue to grow. It is our unique task to move people and goods in an integrated road and transit network, while preserving and enhancing Metro Vancouver’s quality of life. With major funding slated for transportation improvements, several large-scale projects underway, and with the 2010 Olympics on the horizon, there has never been a more exciting time for you to build your career with us. Picture working on large-scale projects with people who are passionate and committed to making a difference in the everyday lives of people throughout the Lower Mainland—moving them throughout their world, and shaping the transportation profile of this amazing region. Enjoy a comprehensive compensation and benefits package, including flexible work arrangements…working, living, and playing in one of the world’s most beautiful and livable regions. The possibilities are unlimited. Imagine a career as the Executive Assistant to the Vice President, Finance & Corporate Services at TransLink. Reporting to the Vice President, Finance & Corporate Services, the Executive Assistant is responsible for providing administrative support to ensure the efficient operation of the VP’s office on a day-to-day basis. Responsibilities: • Managing the Vice President’s schedule and proactively providing updates on schedule changes • Acts as the communication link between the Vice President and the divisional senior staff and as a liaison between the Vice President and external clients. • Ensures a timely flow of information through the Vice President’s office. • Reviewing and summarizing information directed to the Vice President’s office and bringing forward items for his attention • Ensure correspondence and inquiries are responded to in a timely manner and track incoming and outgoing correspondence • Prepares drafts of correspondence and reports for the Vice President’s signature • Organizes meetings and follows up on action items; • Recording, transcribing and distributing minutes and action items for meetings • Prepares budget for the Vice-President's office • Generating various reports using PeopleSoft, Excel, and Word • Creating presentations using PowerPoint • Maintains office, filing and recording systems and administrative supplies • Managing the filing system, document retention, and archiving files Qualifications: • Administrative Certificate or equivalent education and experience • Minimum of five years in a senior administrative capacity, preferably three – five years supporting at an Executive level • Strong administrative and organizational skills • Excellent written and verbal communication skills. • Understanding budgets and financial terms would be an asset • Ability to foster and maintain effective relationships with all levels of staff and Union business representatives • Advanced knowledge of Word, Excel and PowerPoint is required • PeopleSoft (or an equivalent Human Resource Information System) is an asset • Highly motivated and takes initiative to solve issues • Demonstrated record of achievement delivering projects that show your ability to successfully plan and multi-task HOW TO APPLY: To be considered for this position, all applications must be received via the Translink Website. Visit our website at translink.bc.ca to apply for this position and to view other opportunities. There has never been a more energizing time to join our team. | |
| Sorry! This job is no longer active as the closing date for applications has passed. You can view other vacancies from this company (if they have any) by clicking on their name above, alternatively we may have some suggestions for similar vacancies listed below that might be of interest. | |
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